Data Exchange in ALERT IIS is a tool that is used to designate the type of "Electronic File format" a provider wants to use and how to send data to the system.

• Information Provided

• Functionality Flat File

• Functionality CSV File

• Functionality HL-7 File

• Functionality Vitals File

• Functionality Custom Source Combined File

• Functionality Custom Source 2 File

• Request Download

• A provider can choose between three data types of electronic file formats: Flat File, CSV, and HL-7:

Any provider organization wanting to exchange data with ALERT IIS must first call the state immunization program to set up a data exchange request.

• Provider Organization is not set up to exchange data- If a Provider Organization has not been set up to exchange data this screen will display a message stating 'Please contact ALERT IIS staff to set up data exchange setting for your organization.'

• Pending Exchange Data- Provider Organizations can only run 1 data exchange job at a time.  If a Provider Organization tries to run a data exchange job while one is already running for the Provider Organization then a message will display on this screen stating 'Processing has not completed for previous data exchange.'

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1. Flat File Format: Immunization data is passed to the central system using four flat files containing Patient, Immunization (optional), Comment information (optional), and Event information (optional) respectively.

2. CSV File Format: Immunization data is passed to the central system using four CSV files containing Patient, Immunization (optional), Comment information (optional), and Event information (optional) respectively.

3. HL-7 File Format: The ANSI HL7 standard is widely used for data exchange in the health care industry. The CDC has worked with HL7 developers to create a set of messages that permit exchange of immunization data, that will be used for client and immunization record exchanged between ALERT IIS and outside systems.

4. Vitals Format: The Vitals Load process is another Data Exchange process for receipt of birth and adoption records from the state’s Vital Records Office.  The vitals file contains fixed length formatted fields in a different format from the Flat file loads.

5. Custom Source Combined File Format: The Custom Source Combined File Format is used for submitting jobs through data exchange that the file will be transmitted to the source processor in order to translate the file into the ALERT IIS flat file format to be resubmitted to the ALERT IIS then to be processed.

6. Custom Source 2 Files Format: The Custom Source 2 Files Format is used for submitting jobs through data exchange that the files will be transmitted to the source processor in order to translate the files into the ALERT IIS flat file format to be resubmitted to the ALERT IIS then to be processed.

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Immunization data is passed to the central system using three flat files containing Patient, Immunization (optional), Comment information (optional), and Event information (optional) respectively the screen is described in the table below.

• Command Button functionality:

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Immunization data is passed to the central system using four csv files containing Patient, Immunization (optional), Comment information (optional), and Event information (optional) respectively the screen is described in the table below.

• Command Button functionality:

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The ANSI HL7 standard is widely used for data exchange in the health care industry. The CDC has worked with HL7 developers to create a set of messages that permit exchange of immunization data, that will be used for client and immunization record exchanged between ALERT IIS and outside systems.  HL7 patient and immunization data is passed to the central system using one HL7 file described in the table below.

• Command Button functionality:

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The Vitals Load process is another Data Exchange process for receipt of birth and adoption records from the state’s Vital Records Office.  The vitals file contains fixed length formatted fields in a different format from the Flat file loads.  Vitals information is passed to the central system using one Vital file described in the table below.

• Command Button functionality:

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The Custom Source Combined File Format is used for submitting jobs through data exchange that the file will be transmitted to the source processor in order to translate the file into the ALERT IIS flat file format to be resubmitted to the ALERT IIS then to be processed.  Custom Source Combined file is passed to the central system using one Custom Source Combined file described in the table below.

• Command Button functionality:

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The Custom Source 2 Files Format is used for submitting jobs through data exchange that the files will be transmitted to the source processor in order to translate the files into the ALERT IIS flat file format to be resubmitted to the ALERT IIS then to be processed.  Custom Source 2 files are passed to the central system using 2 Custom Source files described in the table below.

• Command Button functionality:

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This screen displays if the data exchange setting is set to only download information from ALERT IIS since the last data exchange download.  The information on this screen is described below.

• Command Button functionality:

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