Exchange Data Details

 Purpose

The Exchange Data Details displays the returned files and the overall information for the types of data files being exchanged from ALERT IIS.  Once the data is processed by the ALERT IIS, there are 3 types of job Status that may be displayed described below.

  1. Complete Job: All the data was processed.

    1. Download Files Section.

    2. Download Log Section.

    3. Summary Information Section.

  2. Error Job: An error occurred while processing due to the data file format.

    1. Error Section.

    2. Upload Files Section.

    3. Download Log Section.

  3. Exception Job: An internal error occurred while processing the data.

  4. Command Button Functionality: Functionality of the command buttons on the screen.

  5. Descriptions: Detailed descriptions of specific table items in the specific job sections.

    1. Data Exchange Job Types.

    2. Output File Types.

    3. Inbound File Types.

    4. Summary Information Descriptions.

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 Complete Job

The Error Job will display data files that are available to users to download for the data exchange job happening, information about who is downloading information for the specific data exchange job, and summary information for the job.

Data Exchange Job Type

File Type

Response File

Patient File

Immunization File

Comment File

Output File

Exception File

Inbound Uploaded File Link(s)

Bidirectional

Flat File

Yes

Yes

Yes

Yes

 

 

Yes

Custom Flat File

Yes

Yes

Yes

Yes

 

 

Yes

Custom CSV File

Yes

Yes

Yes

Yes

 

 

Yes

HL7

Yes

 

 

 

Yes

 

Yes

ALERT IIS - Provider

Flat File

 

Yes

Yes

Yes

 

 

 

Custom Flat File

 

Yes

Yes

Yes

 

 

 

Custom CSV File

 

Yes

Yes

Yes

 

 

 

HL7

 

 

 

 

Yes

 

 

Provider - ALERT IIS

Flat File

Yes

 

 

 

 

 

Yes

Custom Flat File

Yes

 

 

 

 

 

Yes

Custom CSV File

Yes

 

 

 

 

 

Yes

HL7

Yes

 

 

 

 

 

Yes

HMO Query

N/A

 

Yes

Yes

 

 

Yes

Yes

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Column

Description

File

Displays the File Name that was downloaded.

User Name

Displays the User Name of the User that downloaded the file.

Download Date

Displays the Date and Time the User downloaded the file.

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Column

Description

Description

Displays the description of the transactions for the Data Exchange File.

Client

Displays the number of transactions for the Data Exchange File for client records.

Immunization

Displays the number of transactions for the Data Exchange File for immunization records.

Comment

Displays the number of transactions for the Data Exchange File for comment records.

Event

Displays the number of transactions for the Data Exchange File for event records.

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 Error Job

The Error Job will display the reason for the Error when submitting the data exchange job, data files that were submitted for the job that are available to users to download, and information about who is downloading information for the specific data exchange job.

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Column

Description

File

Displays the File Name that was downloaded.

User Name

Displays the User Name of the User that downloaded the file.

Download Date

Displays the Date and Time the User downloaded the file.

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 Exception Job

The Exception Job will display if an internal error occurred when the data exchange files were processed.

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 Command Button Functionality

Command button functionality for the screen is described below.

Command Button

Description

Clicking the Refresh button will refresh the Exchange Data Details screen.

Clicking the Cancel button will return the user to the previous screen.

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 Descriptions

Descriptions of items not described within the tables above.

Data Exchange Job Type

Description

Bidirectional

Data Exchange job that is submitted by a Provider to ALERT IIS and returns to the Provider updated patients, immunizations, and comments entered into ALERT IIS since the last data exchange job that was submitted for patients with an Active Status with the Provider submitting the data exchange job.

ALERT IIS - Provider

Data Exchange job that provides updated patients, immunizations, and comments entered into ALERT IIS since the last data exchange job that was submitted for patients with an Active Status with the Provider.

Provider - ALERT IIS

Data Exchange job that is submitted by a Provider to ALERT IIS.

HMO Query

Data Exchange job that is submitted by a HMO to ALERT IIS.

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Output File Type

Description

Response File

File that displays summary information for the Data Exchange job as well as informational messages about specific transactions for the data exchange job.

Patient File

File that is returned with any patients associated with the provider organization that have been updated in ALERT IIS since the previous data exchange that was submitted by the provider organization.

Immunization File

File that is returned with any immunizations administered to any patients associated with the provider organization that have been updated in ALERT IIS since the previous data exchange that was submitted by the provider organization.

Comment File

File that is returned with any comments added to any patients associated with the provider organization that have been updated in ALERT IIS since the previous data exchange that was submitted by the provider organization.

Output File

File that is returned with any patients, immunizations, and comments associated with the provider organization that have been updated in ALERT IIS since the previous data exchange that was submitted by the provider organization.

Exception File

File that is returned with Query Results that could not be found.

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Inbound File Type

Description

Inbound HL7 231 File

A blue underlined hyper-link that when clicked on shows the contents of the HL7 2.3.1 file that was uploaded into Data Exchange.

Inbound HL7 24 File

A blue underlined hyper-link that when clicked on shows the contents of the HL7 2.4 file that was uploaded into Data Exchange.

Inbound HL7 251 File

A blue underlined hyper-link that when clicked on shows the contents of the HL7 2.5.1 file that was uploaded into Data Exchange.

Inbound Patient File

A blue underlined hyper-link that when clicked on shows the contents of the Patient file that was uploaded into Data Exchange..

Inbound Immunization File

A blue underlined hyper-link that when clicked on shows the contents of the Immunization file that was uploaded into Data Exchange.

Inbound Comment File (Optional)

If a comment file was uploaded, a blue underlined hyper-link will be shown, that when clicked on shows the contents of the Comment file that was uploaded into Data Exchange.

Inbound Event File (Optional)

If an event file was uploaded, a blue underlined hyper-link will be shown, that when clicked on shows the contents of the Event file that was uploaded into Data Exchange.

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Summary Information Descriptions

Description

Processed

Displays record count of transactions that were processed for the patients, immunizations, and comments.

Accepted

Displays record count of transactions that were either new or updated in the system for patients, immunizations, and comments.

New

Displays record count of transactions that were new in the system for patients, immunizations, and comments.

Updated

Displays record count of transactions that were updated in the system for patients, immunizations, and comments.

Deleted

Displays record count of transactions that were deleted in the system for patients, immunizations, and comments.

Already in ALERT IIS

Displays record count of transactions that were already in the system for patients, immunizations, and comments.

Rejected

Displays record count of transactions that were rejected from entering the system for patients, immunizations, and comments.

Pending

Displays record count of transactions that were put in a pending status in the system for patients, immunizations and comments.

Unprocessed(patient rejected)

Displays record count of transactions that never got processed due to bad patient information where the patient was rejected.

Inventory Updated

Displays record count of Immunization transactions that had inventory deducted from the system.

Inventory Not Updated

Displays record count of Immunization transactions that did not have inventory deducted from the system.

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